How to Write a Check (Step by Step Guide to Filling Out a Check)

Money Etiquette Writing a check

Writing a check. It’s one of those things you always wanted to know how to do right but were probably too afraid to ask. Well, fear no longer: in this guide, we’ll walk you through the basics of check-writing, from how to fill out the lines you need, to knowing when it’s best to use a check — and when it’s not. We’ve also included a printable practice check at the bottom of the article so you can give it a shot before filling out a real one.

In this article, we’ll cover everything from how to write a check to the best situations to use one. Read through if you want to know everything you need to about writing a check, or click on a link below to jump straight to the section you’re most interested in.

Before we get into the details of learning how to fill out a check, let’s start with the basics.

What Is a Check?

A check is basically a statement in writing that you agree to pay some amount of money to whomever you’re making the check out to. It lets the bank know that they can withdraw those funds from your account and deposit it into the payee’s account (that’s the person who you’re paying). If you’re unsure about how much to keep in checking for checks you may be writing, check out our post on that for a brief explainer.

When to use a check

Checks are useful in a variety of situations. You can use a check to:

  • Pay your monthly rent
  • Make a large purchase without a card
  • Send money as a gift
  • Pay for groceries
  • Pay for hired work like a housekeeper or gardener

Basically, they’re good for situations where you’re paying large sums of money that wouldn’t be convenient to pay for in cash, and where you’d rather not use a credit or debit card.

Where can I get a checkbook?

You can usually get a checkbook straight from your bank for free or a small fee, and they’re also available from retailers like Costco and Walmart. Custom checks are also available online from sites like Checks.com, but be careful where you order from, as some sites may not be secure — or could even be a scam.

Before you get started making payments with checks, however, you’ll need to know how to fill one out.

How Do You Fill Out a Check?

Knowing how to write a check is pretty easy once you get the hang of it. First, take a look at this graphic that shows the way that all the necessary fields of a check should be filled out.

filling in a check

Next, we’ll walk through each step to make sure you know what goes into filling out each line. We get it — it’s a little nerve racking signing over money to someone on a little piece of paper. Knowing how to fill it out correctly will give you more confidence the next time you have to send a check.

  1. Start with the payee, the person who you’re sending money to. There’s usually text that reads “pay to the order of” beside a line that you’ll fill in. On that line, simply write the first and last name of the person who you’re paying, or the name of the company you’re paying if it’s not an individual person. Be sure that you spell everything correctly, as misspelling a name could result in the check not going through.
  2. Fill in the amount in words that you are paying your payee. This part is a little weird, since you usually write numbers out in numerals, but it’s an important security step. The dollar amount should be written in words, and any cents can be written as a fraction out of 100. For example, if you were paying your landlord $925.50 for rent and utilities, you’d write out “Nine hundred twenty five dollars and 50/100.”
  3. Fill in the amount in numbers in the box on the top right of the check. This is a bit easier. In the case of the example above, you’d just write out $925.50. Often, the dollar sign is already written on the check, so you just have to make sure that the numerals are written out correctly. Important note: be sure that you double-check that the amount you wrote in words matches the amount you wrote in numerals.
  4. The optional memo line is located on the bottom left of the check. Though leaving this blank won’t invalidate the check, it’s usually smart to include a brief description so that your payee knows what the money is for. For example, in the rent check example, including “September rent” on the memo line is a good way for you and your landlord to keep track of your rent payments.
  5. The date is on the top right of the check. Fill in the date of the day you fill out the check — this ensures that you and your recipient can keep track of when the payment occurred.
  6. Sign your check on the line on the bottom right. This line shows that you have officially agreed to pay the listed amount. Be sure that the name you sign matches the one on file with your bank or the check may not be valid. It’s also a good idea to have a consistent signature, that way there’s little doubt you’ve authorized the check.

That’s it! That’s all it takes to know how to fill out a check. If you need a little practice filling out a check before you’re ready to send one, try out our printable practice check.

Note: In addition to the parts that you’ll fill in, a check includes the routing number and account number for the bank account that it’s withdrawing from. You don’t need to worry about those when you learn how to write a check, but when you receive your checkbook, be sure to double check that the number match your bank. You want to know which account your check will be drawing from when it’s cashed.

What Do I Do After Writing a Check?

Once you’ve written the check, make sure to note in a check register the amount that you’ve paid. Check registers are often included in the backs of checkbooks, but you can also keep a separate one if that is more convenient for you.

Whether you use a paper register or a digital one, it’s important to record how much you’ve paid because, until your payee cashes the check and it’s processed at your bank, your account will still list those funds as available. Recording the amount that you’ve paid gives you a more accurate picture of the amount that is in your checking account, and will be necessary when it’s time to balance your checkbook.

Note: Making sure to track cash and checks is always an important way to stay on your budget. While you will likely be able to see your credit card purchases online as soon as they happen, checks and cash don’t leave as easy a trail. Maintaining a written log and using an app like Mint are helpful ways to keep an eye on the full picture of your spending.

Check Writing Security Tips

Because checks are physical pieces of paper, they aren’t password protected and aren’t as easy to track as electronic payments (more on that in the next section). So, there are some security risks that you should keep in mind if you plan on using your checkbook.

Check writing security basics

That said, checks are generally a secure way of paying for things if they’re filled out carefully and properly. Check out these tips before filling out your check to ensure that you aren’t scammed or frauded.

  • Never leave a check blank. There’s a reason signing your check was the last step listed above. If you sign a check and hand it over without a dollar amount specified, your payee can simply enter whatever quantity they wish and withdraw that from your bank account. The same goes for the payee line. If you had a signed check made out for $500 without a payee, and it slipped out of your bag, anyone could pick it up, enter their name, and pay themselves. Be sure that you always wait until you know the dollar amount and payee before you sign your check.
  • Use a pen. For the same reasons you wouldn’t want to hand anyone a blank check, it’s a good idea to use pen when filling it out. A check written in pencil could be easily tampered with, so be sure your writing is clear and permanent.
  • Try out the line method. Following the same reasoning, you wouldn’t want someone to turn your check for $500 into a check for $5500. You can prevent this by drawing a line from the edge of the space where you’ve written the amount to the start of your first letter. Follow this up by filling the entire numerical quantity box with the numerals for your amount.
  • Keep a record. Whether you opt for a checkbook that makes carbon copies of every check you write, or simply record all your transactions in a check register, keeping a handy list of all your paid checks is a good way to make sure you notice if something goes wrong. It’s also just helpful when you’re trying to sort out how much money you’ve spent and what you’ve spent it on.

Checks are generally a secure way to pay for things, but they might not be your best option for every situation.

Alternatives to writing a check

Alternatives to Writing a Check

Writing a check might be a useful way to make a payment in some situations, but in today’s world of tech and card payments, there’s often an easier and more secure way to transfer funds.

Check alternatives

Here are some situations where you might use a check along with some alternatives that could be a better option.

  • Paying rent. There are plenty of landlords who keep things old school and only accept checks. However, many contemporary apartment complexes or apartments owned by property management companies will invest in an online payment portal for their residents. If you have the option to set up a payment portal, this is a much safer way of paying rent — plus, it eliminates the cost and hassle of mailing a check.
  • Making a large purchase. Credit cards are scary, but they often are a much better way of making large purchases. This is because many credit cards offer perks like cash back or airline miles, and consistently paying off your balance can seriously boost your credit. Plus, credit cards have stronger fraud protection than checks.
  • Buying groceries. Credit cards are also a great option here. Many grocery stores, or retailers that also sell groceries, offer credit cards themselves. These can be used to gain points or discounts, lowering your grocery bill monthly.

Wrapping up

Knowing how to write a check can be a handy and secure way to pay for something if you do it correctly. The guidelines in this post should help you start writing checks safely and carefully, and if you need a little extra practice, try out our printable practice check below. It’s a good way to feel confident before you put your pen (never pencil!) on the next check you write.

Blank check

 

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